Inventory – Tracking Physical Inventory

Whenever physical inventory is received at a location, whether it is a new lot from suppliers or an internal inventory transfer, it can be digitally recorded in Albert.  This functionality allows you to manage and track the current storage location of inventory items through Lots.


Tracking Physical Inventory

  1. Click on the "Inventory" Module in the top header.

  2. Click on the Name to see the inventory item Details Page that you are interested in: Raw Material, Consumable, or Equipment.
    Raw Materials Consumables Equipment
    001_raw_materials.png 002_consumables.png 003_equipment.png

  3. Navigate to the Lots section. You can do so by clicking on "Lots".

  4. Determine the Lot number you would like to view and click on the drop-down arrow next to the Lot number.

    Every lot # in Albert is a 6-digit Albert Lot Number, such as: 114405. This code is a globally unique ID that corresponds to the specific physical inventory and a specific physical location.

    Physical inventory in Albert can be adjusted, transferred or consumed in tasks. All these inventory changes are recorded in the inventory Lots History.

    Please note that if you transfer or adjust the inventory, Albert will not modify the 6 digit Albert Lot Number, but only the second part of the number. For example, for the lot number 114405-15471 you could make a transfer to a new location. Albert will update the remaining quantity in the actual lot (i.e. 114405-15471) and will create a new label for the new location (e.g. 114405-15472).

    Initial storage location: 15 kg inventory transfer to new location

    New storage location receiving 15 kg from 114405-15471


Note: If you receive the same product in multiple shipments, it is best to create a new Albert Lot Number for each shipment that you receive. This allows for the best supply chain traceability for your inventory.


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